May 2024

Minutes 9th May 2024

Minutes of Dowsby Parish Council Annual General Meeting

Held 9th May, 2024, 7-30p.m. at Dowsby Village Hall.

 

Present:   Cllrs L. Rodford, C. Chambers, V. Barker

District councillor: Richard Dixon-Warren

Members of the Public: G. Ridgway, L. Rowsell

 

1093    APOLOGIES FOR ABSENCE: - M. Hill

 

1094    ELECTION OF OFFICERS:

1094.1 Gary Ridgway and Loraine Rowsell to be co-opted to the council. Proposed Len Rodford Seconded CC. Unanimously agreed. Documentation completed and finalised. Clerk to inform SKDC, LALC and update website.

  1. Chairman of the Parish Council: Christopher Chambers, Len Rodford proposed, VB seconded
    1. Vice-Chairman of the Parish Council: Gary Ridgway, VB proposed, Len Rodford seconded

 

Thanks to Len Rodford for his many years of service to the council and his many achievements during his time in office including the installation of the bus shelter and the defibrillator. And gratitude expressed for continuing as a councillor.

 

  1. DECLARATIONS OF INTEREST: None

 

  1. REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES –

 

1096.1 SKDC Cllr. Dixon-Warren confirmed the Aveland Update newsletters had been sent out during recent months and wanted to highlight the policing priorities meeting coming up in June and it’s importance now that the number of PCSO’s have been reduced.

 

  1. NOTES OF MEETING 21st February 2024 were approved as Minutes. Proposed by Cllr L. Rodford, seconded by Cllr V. Barker

 

1098    CLERK’S REPORT ON MATTERS OUTSTANDING

1098.1 Website is being continually updated

1098.2 Village place name sign renewal still waiting. Clerk to follow 480609.

1098.3 Drainage pipe to be cleared under path Clerk to follow 499928.

 

1099FINANCE.

 

1099.1 Precept increased by £250 to £2250 to cover increase in Clerks annual salary which has been increased from £756 to £1008pa.

This was agreed in December via email and texts following the meeting in November and should have been ratified in the February meeting. Now unanimously agreed.

 

 

 

1099.2 Bills for Approval and Bank Accounts.

 

Phil Galpin (2024/5 1st qtr net payment) (100410)         £201.60

HMRC (2024/5 1st qtr tax payment)        (100411)         £50.40

V. M. Free                                                      (100412)         £45.00

Zurich Municipal                                         (100413)         £239.55

Total bills:                                                                             £536.55

 

Cheque account on 30.4.24                                                 £5044.58

Savings account on 30.4.24                                                 £1944.68

Total available funds:                                                        £6989.26

 

  1. The councillors reviewed and approved ‘Certificate of Exemption – AGAR 2023/24 Form 2’ from the external audit annual return for the year ended 31st March 2024.

 

  1. The councillors reviewed and approved ‘Section 1 – Annual governance statement for Dowsby Parish Council’, from the external audit annual return for the year ended 31st March 2024.

 

1099.5 The external audit annual return ‘Section 2 – Accounting Statements for Dowsby Parish Council’ for the year ended 31st March 2024 were agreed and approved.

 

1099.6 The internal auditor identified several items that should be addressed.

            There are no policies and procedures that the council operates to. This was discussed in some detail as the clerk made the councillors aware of the situation. Cllr Dixon-Warren offered a link to the procedures in place for Haconby for reference.

            The clerk does not have a contract of employment.

            Cllr Ridgway offered to investigate the policies needed and produce a contract of employment.

 

1100    PLANNING

1100.1 S24/0462 Grainstore at Poplar Farm – no response necessary

           

1101    CORRESPONDENCE RECEIVED.

  1. (HMRC) End of year guidance notes
  2. (SunshineGym) Promotional information
  3. (Evocity) Speed safety signs information
  4. (Clerks & Councils Direct) Newsletter – March 2024 Issue 152
  5. (Hand made places) Promotional information
  6. (Clerks & Councils Direct) Newsletter – May 2024 Issue 153
  7. (Barclays) Bank Statements
  8. email(RDW) Waste collection update
  9. email(RDW) Waste collection update
  10. email(RDW) Rejected silver bin update
  11. email(SKDC) Waste collection update
  12. email(LALC) E news 23.2.24
  13. email(RDW) SKDC meeting
  14. email(RDW) Missed bin update
  15. email(LCC) Council update February 24
  16. email(Rural Services) Bulletin 27.2.24
  17. email(SKDC) Local plan review
  18. email(LALC) Website maintenance scheme
  19. email(LincsPolice) Engagement meeting information
  20. email(LCC) Advertising rates
  21. email(SKDC) Waste collection update
  22. email(RDW) Purple bin collection update
  23. email (Rural Services) Bulletin 5.3.24
  24. email(LCC) Easter transport
  25. email(Rural Services) Rural funding digest March
  26. email(Arien Signs) Promotional information
  27. email(LALC) Website information
  28. email(Homelessness Project) June meeting information
  29. email(LALC) E News 8.3.24
  30. email(Rural Services) Bulletin 12.3.24
  31. email(LCC) Waste officers
  32. email(RDW) Aveland update March
  33. email(RDW) Storm Henk meeting
  34. email(PKF-Littlejohn) Audit information
  35. email(LALC) Website information
  36. email(Rural Services) Bulletin 19.3.24
  37. email(SKDC) Flood resilience information
  38. email(LALC) gov.uk email addresses
  39. email(SKDC) PCC election information
  40. email(LALC) E news 22.3.24
  41. email(SKDC) Public spaces protection orders
  42. email(SKDC) Portrait of the King
  43. email(LCC) Council update March 2024
  44. email(Rural Services) Bulletin 26.3.24
  45. email(LincsPolice) Policing priorities – have your say
  46. email(LALC) Clear utility promotional information
  47. email(SKDC) Local plan review
  48. email(Your Restorer) Promotional information
  49. email(SKDC) Precept remittance
  50. email(Rural services) Bulletin 3.4.24
  51. email(Rural services) Funding digest April 24
  52. email(RDW) Neighbourhood Policing plan
  53. email(Simply Aquatics) Promotional information
  54. email(LALC) E news 5.4.24
  55. email(Zurich) Insurance renewal
  56. email(Rural Services) Bulletin 9.4.24
  57. email(SKDC) Local Plan consultation events
  58. email(LALC) Training Bulletin April 24
  59. email(SLCC) Net zero themed summit meeting
  60. email(RDW) Aveland update April
  61. email(Rural Services) Bulletin 16.4.24
  62. email(SKDC) Election notice
  63. email(SKDC) Tree planting grants
  64. email(SKDC) Pre-election guidance
  65. email(RBLI) D-Day 80 information
  66. email(LCC) Roads survey
  67. email(Lincs Police) Engagement meeting
  68. email(LALC) E news 19.4.24
  69. email(Rural Services) Bulletin 23.4.24
  70. email(LCC) Roads survey extension
  71. email(Hedgehogsrus) National hedgehog highway
  72. email(LCC) Council update April 24
  73. email(Rural Services) Bulletin 30.4.24
  74. email(LALC) Website information
  75. email(LALC) An evening with Supt Patrick Coates
  76. email(Redlynch Leisure) Promotional information
  77. email(SLCC) Local Council clerk expo

 

Item 37 requested by Cllr. Barker for more information.

 

1102    MATTERS OF AN URGENT NATURE

1102.1 Cllr Barker informed the meeting that Millthorpe Fen road had been closed for roadworks without informing regular users of this road including farmers and post office delivery drivers. Cllr RDW to investigate.

 

1103    DATE OF NEXT MEETING: Thursday 12th September, 7.30p.m, Village Hall, Dowsby.

 

There being no further business, the meeting was closed at 9:12p.m.

 

Phil Galpin,

Clerk to the Council,                                                                     

21st May, 2024.