May 2022

Minutes 26th May

Minutes of Dowsby Parish Council Annual General Meeting

Held 26th May, 2022, 7-30p.m. at Dowsby Village Hall.

 

Present:   Cllrs L. Rodford, J.Dixon C. Chambers,

District councillor: Richard Dixon-Warren

Members of the Public: None

 

1005    APOLOGIES FOR ABSENCE: - M. Hill and V. Barker

 

1006    ELECTION OF OFFICERS:

  1. Chairman of the Parish Council: Leonard Rodford, JD proposed, CC seconded
    1. Vice-Chairman of the Parish Council: Christopher Chambers, LR proposed, JD seconded

 

  1. DECLARATIONS OF INTEREST: None

 

  1. REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES –
  1. .1 Aveland History Group representative Alison Carr had presented in the Parish

Meeting. Minute repeated here:

She informed the meeting about a project to create a transportable stained-glass window, and highlighted a recent request for a donation.

 

1008.2 Village Hall committee had been represented by Cllr Dixon in the Parish Meeting. Minute repeated here:

      Speaking on behalf of Mel, Jackie Dixon informed the meeting:

The news doors are to be made locally in the village.

There is an anti-social behaviour issue in the village and the PCSO has been informed.

There will be no jubilee event on the weekend of the jubilee, but there will be a jubilee celebration on 13th August and the Hurricane from the BBMF has been booked.

There are regular meetings to discuss activities at the village hall.

 

  1. NOTES OF MEETING 3rd March 2022 were approved as Minutes. Proposed by Cllr C. Chambers, seconded by Cllr J. Dixon

 

1010    CLERK’S REPORT ON MATTERS OUTSTANDING

1010.1 Speeding: Extending the speed limit – no news. Clerk to follow.

Cllr. Dixon observed that the additional 30mph speed limit signs have become broken and dirty and should be removed. Since the locations had been approved and removal of the signs would not help reduce speeding it was suggested that these be replaced with a new set. Clerk to investigate provision and cost.

1010.2 Line marking for the bus stop: The Fix my street request 411664 has been closed without any updates or action being taken. After chasing Highways it was found that a TRO is required. After emailing the department it was found that this request needs to be sponsored by the local County Councillor. An email request was sent to Cllr. M. Hill with no response as yet. In his absence Cllr Dixon Warren was asked to discuss this with Cllr M. Hill to request his sponsorship for a bus clearway at the bus stop.

1010.3 Defibrillator issues have required a large amount of attention this period. The pads had gone out of date and have been replaced. The electricity supply to the cabinet needed to be reset. The door now leaks and allows water into the space where the defibrillator is stored. Cllr. Rodford is liaising with CHB to resolve and a site visit has been requested.

1010.4 General Power of Competence for councils is something LALC have been promoting. Clerk has completed a LALC survey but further investigation is required. Clerk to follow.

 

1011FINANCE.

 

1011.1 Bills for Approval and Bank Accounts.

 

Phil Galpin (2022 2nd qtr net payment)   (100377)         £144.00

HMRC (2022 2nd qtr tax payment)          (100378)         £36.00

V. M. Free                                                      (100379)         £30.00

The Aveland History Group                      (100380)         £300.00

Total bills:                                                                             £510.00

 

Cheque account on 29.4.22                                                 £4950.07

Savings account on 29.4.22                                                 £1917.37

Total available funds:                                                        £6867.44

 

  1. The councillors reviewed and approved ‘Certificate of Exemption – AGAR 2021/22 Form 2’ from the external audit annual return for the year ended 31 March 2022.

 

  1. The councillors reviewed and approved ‘Section 1 – Annual governance statement for Dowsby Parish Council’, from the external audit annual return for the year ended 31st March 2022.

 

1011.4 The external audit annual return ‘Section 2 – Accounting Statements for Dowsby Parish Council’ for the year ended 31st March 2022 were agreed and approved.

 

1011.5 The internal auditor identified several items that should be addressed.

            There are no policies and procedures that the council operates to. Clerk to investigate.

            The clerk does not have a contract of employment. Clerk to write.

            The clerks renumeration is likely to be below minimum wage. Clerk informed the meeting that the current renumeration is equivalent to 1.5 hours a week based on minimum wage. It is not known if there is a standard estimate of how many hours are needed for a Clerk to maintain council function. LALC are advertising vacancies with an estimated 3 hours per week for a similar sized council. The current workload including 72 items of correspondance, bus stops, defibrillator, website, accounts and AGM preparation has been running at 5 hours a week. At minimum wage the precept would have to be increased to afford this. There was no response from the councillors on renumeration. A statement of thanks was offered from Cllr. Dixon.

 

1011.6 In response to the request from the Aveland History Group Cllr L. Rodford suggested a £300 donation in line with the original letter item 7 in the correspondance. This was unanimously agreed. Clerk to facilitate the provision of a cheque.

                                                                               

1012    PLANNING

            S22/0693 Biomass boiler approved for Graby Farm – no input from PC

 

1013    CORRESPONDENCE RECEIVED.

  1. (Community Heartbeat Trust) Replacement pads – first set
  2. (HMRC) Guidance for new tax year
  3. (HMRC) Tax code information
  4. (Barclays) Bank statements
  5. (Clerks & Councils Direct) Newsletter – March 2022 Issue 140
  6. (Ligna) Tree safety management information
  7. (Aveland History Group) Jubilee competition
  8. (Sunshine Gym) Promotional information
  9. (Glasdon) Promotional information
  10. (Elan City) Speed signs
  11. (Clerks & Councils Direct) Newsletter – May 2022 Issue 141
  12. email(YMCA) Bulletin
  13. email(NHS) Engagement Bulletin
  14. email(LALC) E news 22.2.22
  15. email(LCC) Funding portal
  16. email(NHS) Consultation
  17. email(LALC) E news 1.3.22
  18. email(Cloudy IT) Promotional information
  19. email(LALC) payscales information
  20. email(LALC) payscales information
  21. email(Arien) Signs promotional literature
  22. email(LALC) E news 8.3.22
  23. email(NHS) The contributor newsletter 15
  24. email(NHS) Wheelchair and equipment survey
  25. email(Lincs Police) Neighbourhood newsletter
  26. email(Platinum Jubilee) Promotional information
  27. email(London Hearts) Defib grant information
  28. email(SKDC) District Councilor contact
  29. email(LALC) E news 16.3.22
  30. email(BHIB) Council insurance services
  31. email(NHS) Wheelchair and equipment survey
  32. email (LALC) E news 22.3.22
  33. email(NHS) The contributor newsletter 16
  34. email(Funtopia) Promotional information
  35. email(YMCA) March newsletter
  36. email(Noticeboard Company) Promotional information
  37. email(PKF Littlejohn) Audit information
  38. email(Coloniarotary) World Bee day event
  39. email(Rural Services Network) Bulletin 29.3.22
  40. email(LALC) E news 29.3.22
  41. email(Futurform) Promotional information
  42. email(Arien) Signs promotional literature
  43. email(SKDC) Street trading policy consultation
  44. email(SKDC) Precept notification
  45. email(Finding fitness) Promotional information
  46. email(LCC) County views highway survey
  47. email(LALC) E news 5.4.22
  48. email(YMCA) Dance class promotional information
  49. email(LALC) Plea for good news stories
  50. email(LALC) Shining star nominations
  51. email(SKDC) Jubilee celebration information
  52. email(NHS) The contributor newsletter 4.4.22
  53. email(SKDC) Best kept village competition
  54. email(Aveland History Group) Request to attend meeting
  55. email(Sports and Play consultancy) Promotional information
  56. email(London Hearts) Grant information
  57. email(LCC) Bee awareness conference
  58. email(LALC) E news 19.4.22
  59. email(Lincs Police) Safer Together
  60. email(NHS) The contributor newsletter 18.4.22
  61. email(EON Energy) Streetlight information
  62. email(SKDC) Planning decision S22/0693
  63. email(LALC) E news 26.4.22
  64. email(VET) Ukraine refugee resettlement
  65. email(LALC) NALC update April 2022
  66. email(NHS) The contributor newsletter 2.5.22
  67. email(Cloudy IT) Webinar information
  68. email(Lincs Police) Parish update
  69. email(Arien signs) Promotional information
  70. email(Sparks Circus) Event information
  71. email(Savills) Request to visit council
  72. email(Ann Robson Trust) Bereavement helpline

 

1014    MATTERS OF AN URGENT NATURE

1014.1 Cllr. Rodford informed the meeting about several incidents of anti-social behaviour, bullying and violence. Cllr. R. Dixon-Warren who has previously run the BBNPP advised that every incident needed to be reported in order for the police to build a picture of the frequency and severity. The non-emergency phone number 111 is suitable for this.

 

1015    DATE OF NEXT MEETING: TBD, 7.30p.m, Village Hall, Dowsby.

 

There being no further business, the meeting was closed at 9:30p.m.

 

Phil Galpin,

Clerk to the Council,                                                                     

8th June, 2022.